A CoC Executive Committee is formed from the Board of Governors and acts on behalf of the Board of Governors between meetings, in cases of emergency, or as directed by the Board of Governors. They meet monthly, virtually, or in person. The Executive Committee should exclude service providers who are eligible to receive CoC funding to avoid conflict of biased decisions and the perception of power and influence. Responsibilities of the Executive Committee include: 

• Prepare the agenda for meetings
• Emergency voting
• Review of budget drawdowns
• Formally evaluate the CoC and HMIS lead

It is the responsibility of the Nominating Committee to ensure qualified, willing candidates will further the work of the CoC. They identify open seats and open relevant organizations. They continue to track the attendance provided by the lead agency and make recommendations for the recruitment of members. Meetings are scheduled as needed.  

It is the responsibility of the Evaluation Committee to determine targets and outcomes for the CoC. Members of this committee must include ESG representatives, the HMIS lead, the Collaborative Applicant, and CoC members. They must consult with agencies administering the work to set these targets.

The Evalutation Committee will provide recommendations to the board for review. It is the responsibility of the HMIS Lead and Lead Agency to monitor the subrecipients based on the performance established and contract guidelines. The Evaluation Committee will also evaluate the process of coordinated entry and the efficiency and effectiveness of the housing and service system.

The primary responsibility of oversight lies with the Coordinated Entry Committee. They will determine roles and responsibilities, establish participation expectations, determine data collection expectations, and share protocol.

If using HMIS as the data system, they will coordinate with the Data Committee to ensure compliance and workflow procedures. A coordinated entry assessment and the coordinated process is required to ensure clients are assisted based on need and vulnerability and not first come first serve. 

The primary responsibility of HMIS lies with the HMIS Data Committee. Membership is comprised of CoC representatives, HMIS Lead Agency Staff, Government Staff, the Collaborative Applicant, and Participating Agency Staff.

The committee will meet monthly and will make decisions on HMIS planning, participation, coordination, resources in HMIS, coordination of data integration, long-term determination, policies/procedures, software application, and data report cards. They help to direct the HMIS Lead agency.